Our Vector project team will manage the following
1. Project Kick-Off Meeting / Subcontractor Orientation
All projects commence with a kickoff meeting that involves all subcontractors on the project. The focus of the meeting is to energize the project team and to review the project milestones as well as critical aspects of the project. Vector Builders, LLC will outline the direction that the construction will follow and will identify the key delivery and completion dates. All subcontractors coming on the site will have a "Subcontractor Orientation" meeting with the Project Superintendent, which will address the code of conduct required for being on site, and project specific information focused on safety, parking and access.
2. Master Schedule / Short Interval Scheduling
Prior to construction, Vector Builders, LLC will have received sign-off from the project team on an approved Master Schedule, created in MS Project. During the course of construction, the master project schedule will be displayed in the construction office at the site and will be reviewed and updated at every weekly job meeting. Our Project Manager will lead these meeting, and key subcontractors will be required to be present. Every week, our project manager will distribute short interval schedules (two-week look-ahead schedules) to address the specific task items and responsibilities for each subcontractor over the next two weeks.
3. Project Control / Quality Control
Trade contractor pre-screening and short list approval for the competitive process is a key step in quality control process which is addressed during pre-construction. All subcontractors being invited to propose for the job will be selected based on past project performance, ability to dedicate the resources needed for the project and the collective approval of the project team. Prior to the start of the project, we review the drawings and specifications with each trade contractor. We then monitor the progress of the trade contractors and coordinate the work with the activities and responsibilities of the owner, architect/engineer, and contractor to complete the project in accordance with the owner's objectives of cost, time, quality, and safety. We schedule and conduct regular progress meetings at which trade contractors, owner, architect/engineer, and contractor can discuss jointly such matters as procedures, job progress, potential problems, solutions, and scheduling.
4. Cost Control
We use Sage-100 for our construction management and accounting software. The final estimate is entered into the Sage system. All subcontracts, purchase orders, labor costs and material purchases are entered and tracked through the system.
5. Change Orders
Changes in the scope of work may occur due to unforeseen conditions or due to a request by the owner. Any sketches, drawings or other information detailing the required changes is distributed to all subcontractors involved in the change. Detailed estimates, including quantities and unit prices, are assembled, and presented as a complete Work Order and reviewed with the owner and the design team. Upon approval, an AIA change Order is issued.
6. Payments to Trade Contractors
All subcontractors are required to submit detailed monthly invoices based on the standard AIA requisition format. The invoices are reviewed to ensure their accuracy regarding the work completed to date and for any materials stored on site. Once approved the invoices are entered into the Sage 100 system for tracking and payment.
7. Shop Drawings and Samples
A detailed submittal schedule and log is produced at the start of the project listing each submittal or sample that will be required. Each item is reviewed by the project manager assigned to the job to ensure its compliance with the project requirements. The item is then forwarded to the Architect/Engineer for approval. The submittal log is updated and issued with the weekly job meeting minutes to ensure that all items are submitted, reviewed, and returned in a timely fashion.
8. Reports and Project Site Documents
A set of drawings is maintained in the construction office for the dedicated purpose of recording "as-built" construction. Any deviations from the original design intent are noted on these drawings by the subcontractors and our superintendent. These drawings are reviewed as part of our monthly subcontractor invoice review process to ensure that any changes are being accurately recorded. At the completion of the project this information is transferred to a clean set of documents and is presented to the owner along with all warranties and the maintenance/operating manuals. Our superintendent prepares daily reports, recording the manpower on site, specific work activities performed, inspections and any other activities of note which may have occurred. These reports are maintained in a file in the construction office and are available for review by members of the design team or the owner if desired.
9. Substantial Completion
As each phase of the project nears completion, we schedule all required inspections and obtain all necessary signoffs from the town officials. We will apply for and obtain Temporary Certificates of Occupancy for each phase and a Final Certificate of Occupancy for the completed project.